Council - Administrator - Financial Administrator - Town Clerk
Department Heads - Legal Advisors

Town Clerk

Erika Gonzalez-Santamaria, CMC, Town Clerk,
Phone: (954) 434-0008
Fax : (954) 434-1490
Email: esantamaria@southwestranches.org
Address:
13400 Griffin Road
Southwest Ranches, FL 33330

The position of the municipal clerk is an important and exacting position in municipal government. Under both state law and local ordinances, the municipal clerk is entrusted with numerous and diverse duties. Some of the many responsibilites that fall under the mantle of the Town Clerk of the Town of Southwest Ranches are:

• Supervises reception/front office management policy
• Directs inquiries, correspondence, and complaints to the applicable department
• Records the official minutes of Town Council meetings
• Coordinates all Town procurements and provides contract management services
• Handles municipal correspondence, both incoming and outgoing
• Prepares the Town Council meeting agendas
• Uploads the Town Council agendas to the Town's website for public review prior to the meeting
• Processes, records, files and advertises ordinances, resolutions and notices
• Processes, records, files and and advertises bids for municipal projects
• Advertises, records, and files the municipal budget
• Prepares and maintains custody of all official Town records and files
• Prepares and maintains the record index system, oversees records management, retention and destruction in accordance with state regulations
• Responsible for filling Public Records Requests
• Maintains custody of the official Town Seal
• Attests official documents and contracts
• Provider of notary public services to the Town
• Serves as the Town Qualifying Officer for candidates running for election
• Serves as the Town's liaison with the Supervisor of Elections office
• Maintains and updates the Town's website